Privacy Policy - Beauty Leaders Summit

Last updated: 2026.06.12

This Privacy Policy explains how IFS Group Kft. collects, uses, stores and shares personal data in connection with Beauty Leaders Summit, including the website beautyleaderssummit.com, event registration, ticket purchase, event participation, speaker participation, sponsorship, marketing communication and post-event follow-up.

Beauty Leaders Summit is organised by:

IFS Group Kft.
Registered seat: Beke ut 14, Galgagyork, Hungary
Company registration number: 13-09-184804
VAT number: HU25843033
Email: support@beautyleaderssummit.com

For the purposes of applicable data protection laws, including the General Data Protection Regulation (EU) 2016/679, IFS Group Kft. is the data controller of the personal data described in this Privacy Policy.

1. Personal data we collect

We may collect and process the following categories of personal data:

Registration and attendee data

When you register for Beauty Leaders Summit or communicate with us about attending the event, we may collect:

full name;
job title;
company name;
business email address;
country;
billing details;
VAT or tax information where required;
ticket type or registration category;
dietary, accessibility or other event-related requirements you choose to provide;
correspondence relating to your registration or attendance.

Speaker data

If you participate as a speaker, moderator or contributor, we may collect:

full name;
job title;
company name;
business email address;
profile photo;
presentation title;
presentation abstract;
speaker materials;
professional social media links;
communication relating to your participation.

Sponsor and partner data

If you are a sponsor, partner, exhibitor or sponsor representative, we may collect:

full name;
job title;
company name;
business email address;
sponsorship package details;
invoicing information;
marketing materials and logos;
correspondence relating to sponsorship or partnership.

2. How we use personal data

We use personal data for the following purposes:

to manage event registration and ticket purchase;
to process payments and issue invoices;
to communicate with participants before, during and after the event;
to provide event access, badges, delegate materials and event services;
to organise the event programme, speaker sessions, workshops and networking;
to publish speaker information on the website, agenda, event app, printed materials and promotional materials;
to manage sponsors, exhibitors and partners;
to prepare delegate lists and networking materials;
to improve the event and website;
to send event updates, offers and relevant communications;
to comply with legal, accounting, tax and record-keeping obligations;
to protect our legal rights and prevent misuse, fraud or unlawful activity.

3. Legal bases for processing

We process personal data only where we have a lawful basis to do so. Depending on the situation, the lawful basis may include:

Contract

We process personal data where it is necessary to manage your registration, ticket purchase, participation, speaker arrangement, sponsorship agreement or other event-related contract.

Legal obligation

We process certain data where necessary to comply with legal, tax, accounting and financial record-keeping obligations.

Legitimate interests

We may process personal data where it is necessary for our legitimate business interests, provided that your rights and interests do not override those interests. This may include event administration, business communication, fraud prevention, event improvement, limited professional networking, and maintaining records of past participants, speakers and sponsors.

Consent

We may rely on your consent for certain types of processing, including optional marketing communications and, where required, the sharing of your contact details with sponsors or third-party partners for their own follow-up communication.

Where processing is based on consent, you may withdraw your consent at any time.

4. Sharing attendee and speaker information with sponsors

Beauty Leaders Summit is a professional business event designed to support networking, commercial introductions and industry exchange.

As part of this event model, we may share selected professional information about registered attendees and speakers with official event sponsors and partners.

This may include:

full name;
company name;
job title;
business email address;
country;

This information may be shared for the following purposes:

event networking;
sponsor follow-up;
business introductions;
relevant professional communication;

Where required by applicable data protection law, this sharing will be based on your consent. In such cases, the registration form may include a specific consent checkbox explaining that your professional contact details may be shared with selected sponsors and partners.

If you do not wish your email address to be shared with sponsors or partners, you may contact us at support@beautyleaderssummit.com before the event.

Sponsors and partners who receive personal data are expected to process it in accordance with applicable data protection laws and use it only for relevant professional communication connected with Beauty Leaders Summit or the beauty industry.

5. Delegate lists and networking materials

We may create delegate lists, attendee lists or networking materials for the event.

These may include limited professional information, such as:

name;
company;
job title;
country.

We may make such materials available to attendees, speakers, sponsors and partners for networking and event-related purposes.

We do not intentionally include private personal contact details in public event materials unless this has been agreed or is otherwise permitted under applicable law.

6. Speaker profiles and promotional use

If you participate as a speaker, moderator or contributor, we may publish your name, job title, company, biography, profile photo, session title and professional information on:

the event website;
the event agenda;
printed and digital event materials;
social media posts;
email campaigns;
sponsor materials;
post-event materials;
future event promotion.

This is necessary to promote and deliver the event and to inform attendees about the event programme.

7. Photography, video and event recordings

Beauty Leaders Summit may be photographed, filmed, livestreamed or recorded.

By attending the event, you acknowledge that you may appear in photographs, video recordings or event footage.

We may use such materials for:

event documentation;
website content;
social media;
email communication;
marketing and promotional materials;
future event promotion;.

If you do not wish to appear in identifiable photography or video, please contact us before the event or speak to the event team onsite. We will make reasonable efforts to accommodate your request, although this may not always be possible in group, crowd or live event settings.

8. Marketing communications

We may send you marketing communications about Beauty Leaders Summit, related events, sponsorship opportunities, event updates and relevant beauty industry content.

You may unsubscribe from marketing emails at any time by using the unsubscribe link in the email or by contacting us at support@beautyleaderssummit.com.

We do not sell personal data.

9. Payment processing

Payments may be processed through third-party payment providers. We do not store full credit card details on our website.

Payment providers process payment data in accordance with their own security standards and privacy policies.

10. International transfers

Some of our service providers may process personal data outside the European Economic Area.

Where personal data is transferred outside the EEA, we will take appropriate steps to ensure that the transfer is protected in accordance with applicable data protection law. This may include using standard contractual clauses or other legally recognised safeguards.

11. How long we keep personal data

We keep personal data only for as long as necessary for the purposes described in this Privacy Policy.

In general:

registration and event administration data may be kept for up to 5 years after the event;
invoice, payment and accounting data may be kept for the period required by applicable tax and accounting law;
speaker and sponsor materials may be kept for event archive and promotional purposes unless removal is requested and legally required;
marketing contact data may be kept until you unsubscribe or object;
website analytics data may be kept in accordance with the relevant analytics or cookie settings.

We may retain certain data for a longer period where necessary to establish, exercise or defend legal claims.

12. Data security

We use reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

However, no website, email system or online transmission is completely secure. You are responsible for ensuring that any information you send to us is accurate and appropriate.

13. Your rights

Depending on applicable law, you may have the following rights in relation to your personal data:

the right to access your personal data;
the right to request correction of inaccurate data;
the right to request deletion of your data;
the right to restrict processing;
the right to object to processing;
the right to data portability;
the right to withdraw consent where processing is based on consent;
the right to object to direct marketing at any time;
the right to lodge a complaint with a data protection authority.

To exercise your rights, please contact us at support@beautyleaderssummit.com.

We may need to verify your identity before responding to your request.

14. Right to object to sponsor sharing

If your personal data has been included in sponsor or partner sharing arrangements and you object to this, please contact us at support@beautyleaderssummit.com.

Where applicable, we will stop further sharing of your data with sponsors or partners. Please note that if your data has already been shared with a sponsor or partner, you may also need to contact that sponsor or partner directly in relation to their own processing.

15. Children

Beauty Leaders Summit is a professional business event and is not intended for children. We do not knowingly collect personal data from children.

16. Updates to this Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be published on this page with a revised “last updated” date.

17. Contact

For questions about this Privacy Policy or how your personal data is handled, please contact:

IFS Group Kft.
Beke ut 14, Galgagyork, Hungary
Email: support@beautyleaderssummit.com